Workstation Security & Shutdown Policy

In order to maintain and administer staff computers on campus, Networking and Systems requires that staff desktop workstations be both available for twenty-four hour maintenance, and secure from unauthorized users. This policy applies to all desktop computers managed by Networking and Systems, which includes both staff and work study machines.

Guidelines

In most cases and at most times, staff desktop computers should be available for remote management and secured from unauthorized access.

End of Day
To facilitate after-hours maintenance, staff should leave their computers turned on but logged off when leaving at the end of their day. View instructions for how to properly log out. Users should not:

  • leave their computer unattended and logged in;
  • power their computer down completely (all campus computers have built-in power management systems to conserve power when not in use);
  • perform a 'hard' shut-down or unplug their computer.

If staff desktop computers are not left on and available for after-hours maintenance, Educational Technology Services may need to perform regular maintenance during business hours, causing downtime and lost productivity. Similarly, if a machine is not available for after-hours maintenance, we cannot guarantee that it is equipped with the most current security and software updates, possibly providing a security vulnerability to sensitive college data.

Breaks, Lunches, and Other Unattended Periods
To prevent unauthorized access to machines during periods where staff are away from their desks, computers should be locked with a private secure password. View instructions for how to properly log out. Users should not:

  • leave their computer unattended and unlocked;
  • turn off their monitor but leave their computer unattended and unlocked;
  • log off or shut down for short periods of leave (a meeting or lunch break, for example).

To help maintain information security, Educational Technology Services may implement force-logouts or -locks after a period of inactivity on any staff machine.

Laptop Users
The unique nature and portability of laptop computers prevents them from being "always on" and available for on-campus after-hours updates. If a staff laptop is left on campus overnight, it should be:

  • secured to the desk or wall via a locking system provided by Educational Technology Services, and
  • left on, and
  • logged out.

During breaks, lunches, and other unattended periods, laptops should be password-protected like desktops, and should also be secured to the desk or wall with a locking system provided by Educational Technology Services.

Procedure

View instructions for how to properly log out of your staff computer to comply with the above guidelines.

View instructions for how to properly lock to comply with the above guidelines.

Revised November 2015

Approved May 2007