Events/Videography Policy

Videography

Media Services will create an edited video of events that occur in Nahl Hall or Timken Hall at a cost to the department of $660 minimum ($55/hr with a 4 hour minimum for video and 4 minimum for editing + $55/hr with a 4 hour minimum for an event technician). Videography must be requested by a Program Manager or other authorized staff through Virtual EMS at least two weeks prior to your event. Cancellation of AV support within 48 hours results in a charge to the department. The event is shot from a wide angle, close-up and a slide capture, the CCA logo and any other sponsor logos are added to the file upon request. The turnaround for final edit is approx 2-3 weeks; three DVDs are produced and if the speaker signed that their lecture could be available ot the public, a digital file is given to communications for posting to the CCA Youtube channel. One DVD is archived in the CCA library and 2 are delivered to the department to redistribute as they see fit. Media Services does not archive the events, nor are we reposible for the turnaround time of the online posting after the digital file is sent to Communications.

Here is an example of our services: Paul Madonna: Comics in the City Lecture Series at CCA

 

We only offer video services for events in Timken and Nahl Hall.

 

Event Tech Support Recharge Policy 

Services and Rate Schedule: Recharge to sponsoring department:

Event Technician Fee: 4 hour minimum

$55/hour/ 1 technician

  • Event AV set up, break down, relocation, and transportation

  • Space preparation, configuration and AV system checks

  • Other services as planned and approved

  • Minimum event cost: 4 hours x $55/hour = $220

 

Event Videography/Editing: 8 hour minimum

$55/hour/ 1 technician

  • Video camera, audio and lighting set up

  • Video and audio recording

  • Editing and post production

  • File preparation and delivery

  • Minimum videography cost: 8 hours x $55/hour = $440

    

Example:

A 2 hour event requiring AV Tech Support services and video documentation:

  • 4 hour (minimum) event tech at $55 per hour = $220

  • 8 hour (minumum) video documentation and editing  = $440

  • Total = $660

Events with complex AV support needs may require multiple technicians, resulting in additional fees. These needs will be assessed in consultation with the event sponsor prior to scheduling. Events that require a technician or videographer, must be requested by a Program Manager or other authorized staff through Virtual EMS at least two weeks prior to your event. Cancellation of AV support within 48 hours results in a charge to the department.

For more information and to schedule a consultation, please contact Event Technical Coordinator, Michael Carlson.